14th Regular General Assembly of ALADIN Partners, Istanbul, Turkey, 12-13 November 2009

• Minutes of the 14th assembly
• Participants of the 14th assembly

Agenda with on-line presentations

1. Welcome and opening of the meeting (14h on 12/11/09).

2. Adoption of the Agenda and of the Minutes of the 13th GA (GA Chair).

3. Report of the GA Chairman on the ‘Bureau meeting’, Brussels, 14/10/09.

4. Report of PAC Chairman (the PAC 5th Session took place in Paris, 29/5/09).

5. Programme Managers’ reports:

– a. ALADIN work in the intersession and outlook for issues at the 14th GA
and CSSI and LTM specific matters

– b. HIRLAM aspects of the joint plans under HARMONIE (outside ‘System’ and ‘Physics’)

– c. Relevant outcomes of the RC LACE Council

– d.Transversal issues (SRNWP EUMETNET Programmes and directly linked issues)

6. Classical matters’ for the past year:

– a. Operational report (Claude Fischer);

– b. Maintenance report (Claude Fischer);

– c. Manpower figures for 7-08 to 6-09 (Patricia Pottier).

7.Important issues for the planning; list to be updated if needed (ALADIN PM & CSSI Chair):

– a. System (in particular in connection with HIRLAM)

– b. Physics (in particular, but not only, in connection with HIRLAM) : MF vues and plans about outlow problems

– c. Update about ‘Convergence’ : CSSI chair update about convergence; MF progress status and plans on convergence issues

– d. LAMEPS

– e. LAM-Climate

Special presentation: ALADIN at Turkish state Meteorological Service (Fatih Buyukkasabbasi)

8. ALADIN planning (PAC Chair, ALADIN PM & CSSI Chair):

– a. Upon PAC advice, finalisation and approval of the (minimally) updated version of the 4-year-plan

– b. Planning, if any, of a mid-term checking procedure during 2010 for the 4-year plan;

– c. Process and calendar for final approval of the 2010 work-plan before the end of 2009. Staffing considerations. Difficulties in enforcing priorities;

– d. Discussions and suggestions about the annual suite of actions likely to lead to an optimal establishment of the ALADIN work-plan. Links with the ‘gliding’ of the 4-year plan.

9.Membership and cooperation matters if any (GA Chair).

10.New ALADIN MoU (GA Chair and ALADIN PM):

– a.Redaction committee;

– b.Calendar;

– c.Anticipated main changes with respect to the present MoU (refinements in the definition of the links with other bodies [HARMONIE, RC LACE, ECMWF, EUMETNET, SRNWP, …], discussions about human resources management, including some redefinition of the interactions between CSSI and LTMs; etc.).

11.Procedure for the choice of the next ALADIN PM (GA Chair):

– a.ToRs and description of conditions of activity;
– b.Calendar.

12.Budget matters (ALADIN PM):

– a.Report about the ongoing execution of the 2009 budget;

– b.Adoption of the 2010 budget;

– c.Royalties-linked issues;

– d.Potential problems for the flat-rate budget’s handling linked with the change of MoU.

13. Appointments of the GA Chairperson and (potentially) Vice-Chairperson (GA Chair).

14 A.O.B.

15.Date of the next General Assembly (and confirmation of the places for the next two General Assemblies).

16.Closing of the meeting