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High Resolution Numerical Weather Prediction Project
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Joint 30th ALADIN Workshop and HIRLAM ASM 2020, 30/03-03/04/2020, visio-conference
Article published on 25 March 2020
last modification on 3 June 2020

by Patricia

The in-situ meeting is cancelled (the Slovenian Environment Agency (ARSO) should have hosted the joint 30th ALADIN Workshop & HIRLAM ASM 2020 in Ljubljana, from March 30 to April 4 2020 at Austria Trend Hotel Ljubljana and on Friday morning at Slovenian Environment Agency (ARSO).

The meetings was organised by videoconference and the agenda has been adapted to the video-conference format. All times are given in CEST (UTC+2).

 List of registered Participants : list updated on 7 April 2020

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 Agenda : version adapted for the visio-conference meeting, on 30 March 2020

 Posters : introduction to posters on March 31 at 15:50

Adaption to the video-conference format

  • Monday 30 March at 08:30 to Thursday 2 April 12:00 : joint ALADIN Wk & HIRLAM ASM
    • verification and system side-meetings are postponed to dedicated visio-meetings after the Wk/ASM
    • HARMONIE-climate side-meeting will take place on Thursday afternoon as planned, with a dedicated visio-conference between the members of the team. Please contact Danijel to attend it.
    • surface side-meeting will take place after the surface session on Monday afternoon : Patrick proposes to use the surface side meeting time slot for additional presentations that were not submitted earlier to the plenary program (please contact Patrick to propose any presentation)
    • fog side-meeting : the meeting remains on Wednesday afternoon at 14:30 : Yann and Sander have already planned to give 2 presentations at the beginning of the fog side-meeting. Please contact them if you’d like to give additional short presentations.
    • posters (pdf) can be sent to me and will be uploaded on the webpage : please make sure that you indicate your email contact on the poster, so interested colleagues can contact you in case of questions.
    • Presentations : the pdf of your presentation will be added to the webpage as soon as IPatricia receives them (in any case, before the beginning of the WK/ASM). The presentations will be recorded and put on-line.
  • REGISTRATION : Monday 30 at 08:30 CEST (UTC+2), meeting begins at 09:00
    • Make sure that you are registered on the shared WK2020 document
    • You are welcome to use your camera, microphone and the chat as long as the session doesn’t start but at the beginning of the session, all microphones and cameras are switched off and the chat is to be used to ask questions to the speaker through the chair who will take care of the chat
  • SESSIONS
    • Switch off all cameras and microphones
    • The chair opens his camera and microphone
    • The chair invites the speakers of the session to open their camera and microphone
    • Group photo of the speakers and chair
    • All speakers switch off their camera and microphone
      • The first speaker takes the floor
      • opens his camera and microphone, and after a few words
      • the recording begins (you hear the announcement)
      • the speaker and the chair switch off their camera when the presentation is shared on the screen by the speaker (or Patricia)
      • at the end of the presentation, the speaker and the chair switch on their camera and the chair takes care of the questions asked by the participants in the chat
      • the recording stops
    • The chair invites the next speaker to take the floor

To test the videoconference tool and your equipement (pc, phone, tablet) : https://bluejeans.com/111 (speak to Jean ... who will "answer" with his nice little voice)
The information (internet link or meeting room ID) has been distributed to the ALADIN and HIRLAM mailing.

Please register before February 15th, 2020

The local organisers have prepared a nice information pack with proposals for accommodation, information on the venue, on transport and many other useful information : to be download here.